July 2017 Board Minutes

 

Wednesday, July 19 2017 7:00 - 9:00 PM,

Mission Trails Regional Park Visitor’s Center Library

One Father Junipero Serra Trail San Diego, CA 92119

For information contact: info@SDMBA.com or

Kevin Loomis President

President@sdmba.com  

 

Introductions/Roll Call

 

Board members present:

Kevin Loomis - President

Jason Showalter

Jose Galaz

Joshua Bonnici

Don Sutton

Renee Halsch

Tim Ingersoll

 

Others Present:

Ron Guitard

Siobhan Baloochi - Secretary

 

Meeting begins at 7:08 PM

 

Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda

 

Call to Order

Introductions  

 

Consent Agenda

    1.        Meeting Minutes Approval of 6/21/17– Kevin Loomis

    Kevin makes a motion, Jason seconds, unanimously approved

 

    2.        Approval May and June 2017 Financials - Scott

  • May financials are missing, so we are unable to evaluate both month financials

  • Total assets are higher than at the same time last year. Revenue, grants, and special event income are looking good!         

  • Membership compared to last year - missing a chunk of $ from dues - numbers will need to be looked at/re-evaluated

  • Large increase in insurance, other expenses have increased. These expenses are expected and have been budgeted.

  • Budget vs. actual numbers will be had for the next meeting.

 
  • Money that is allocated toward a specific project - locked funds. Money will remain what it was originally earmarked for

  • Financials from Tour de Fat will be present next month

 

Note: Agenda item tonight - talking about ED payroll.

 

** Goal for next meeting: will send financials out for evaluation from each board member. Please ask questions about the budget. Also, a budgeted vs. actual statement will be developed.

    Continuation on this item for next month

No vote - to be continued

 

Old Business

 

Requests for Continuance on any current Agenda items

 

Discussion Agenda  

Item 1.         Action Item:  SDMBA proposal to remain in IMBA chapter program        

        (Kevin) 30 mins.

Proposed Terms to Remain within IMBA

Chapter Agreement

Draft Chapter Agreement

 
  1. IMBA has denied the proposals/requests that we have asked for.

  • Kevin believed that remaining within IMBA is within our best interest. He has invested a lot of time and effort into trying to make this work.

  • It does not make sense that the amount of $ that is going out of SDMBA ($35K last year) is not coming back into the chapter/being re-invested in San Diego.

  • Why it makes sense to remain with IMBA: regional director, Laurel, who would be able to pull us together

  • Kevin brought up the possibility of going from $15000 flat rate to $20000 in order to remain a chapter, and IMBA said no

 
  1. IMBA issues

  • Even with the regional Director, nothing has been done in San Diego. IMBA is taking Laurel’s time away from California and she is unable to focus on projects within the state.

  • Establishing a CA/HI Regional council, similar to SORBA - this has been denied

  • Only 4,000 people in California for IMBA total

  • Governance issues have been discussed, as well

 
  • Changes to IMBA board may not be addressed as listed

    • IMBA policy change regarding eBikes possible

    • Conflicts of interest within the board are apparent

    • Board member working for an eBike manufacturer (SRAM), trying to create a policy change that will directly affect the company’s revenue

    • IMBA is at a crossroads: do they want to be an industry mouthpiece or a chapter-oriented organization?

 
  • Proposal: Chapter Presidents will participate in the election of each IMBA Board Member.

  • See SDMBA Proposal to Remain an IMBA Chapter - for more information and proposal

 
  1. Moving forward

  • SDMBA is able to connect with many different chapters in California, including allies in Tahoe and Santa Cruz.

  • In order to become our own organization, we would have to do a lot to help out other groups in our state. SDMBA would also have to show continued successes and an excellent marketing campaign.

  • Would be able to bring in other chapters with memberleap, using the same backend and content. Platforms and marketing campaigns can be shared! There would be a small fee to be able to join.

  • 501C3 would have to be set up

  • Laurel - cost is about 75000 a year for her position )including travel costs), or the organization would require lobbyist in Sacramento. Specific goals for that person will need to be laid out. Create a rough draft of job description and then send it out to other chapters, then find the right person for the role.**Note: Kevin would only want to leave with the community’s blessing. He would like to send out a survey to the community asking for opinions and ideas moving forward. This would be an excellent call to action.

 

  1. Commentary

  • IMBA’s direction is attempting to change, but changes are not specific.

  • The board is clearly a problem. IMBA is not in a position at this time to provide what we need in California. IMBA is a helpful organization, but under the current board structure agreement may not be possible.

  • Kevin believes that Dave and Aaron are on our side, but are unable to change decisions made by the board

  • Need to see accountability, transparency, and action

  • The only way that this would be able to change is through public pressure.

 
  • Need to “start the fire” to get people to ask questions. We, as SDMBA, have a plan for where we are going to go and how we are going to get there.

  • Kevin will send charter agreement that was signed tomorrow there is nothing about termination in the charter agreement that needs to be addressed. He will also have Josh take a look at the legal language of the charter agreement.

  • Instruct Susie to contact marketing person - which will cost approximately $12000 a year. Need to have plans for A, B, and C ideas. Next board meeting will be about being in IMBA or pulling out of IMBA.

  • It is up to IMBA whether or not they want to work with us.

 

E. Final thoughts

  • If the board values California and San Diego, we can make this happen. However, IMBA may not be able to support what CA needs.

  • Changes to regional director - CA regional director may be pulled to other places, which is what is happening now. Logistically, it is easier to work in states other than CA.

  • Pulling Laurel away from CA will be detrimental to the future

  • We have to focus on CA as a chapter for things to be done.

  • We will be looked at differently than ever before. Please look at each other’s work, help to evaluate one another’s work and decisions made. Please ask questions!

  • It does look like we will be leaving IMBA, but nothing will be voted on today.

 

No voting on anything tonight

Continuation on this item

 

Item 2.       SDMBA website content: Top 10 projects (missing 4 descriptions)

        And Top Rides (Missing 7 out of 10 descriptions)

  • Need to assign these areas to people, which will take about5-10 minutes per description

  • Projects: Lucky 5 - Ben, ATT - Ben, Sycamore/Goodan Ranch - Kevin, Rancho La Costa - Ben

  • Top rides - descriptions will be done by Tim

 

Item 3.         Fundraising Strategy - remainder 2017  (Ben) 10 mins.

Continuation on this item for next month

 

Item 4.         Calaveras CDFW Update (Ben) 10 mins.

  • Ben has been talking to rangers about Calaveras, taking a look at some areas and attempt to divide them into sections A,B,C based on what sections make sense to keep or change.

  • Kevin will go up to see Calaveras trails and see what needs to be evaluated

  • Ben and Kevin are working on it, creating a map with everything that should stay

 

Item 5. Susie compensation

  • Susie will present during the next board meeting, and we will offer a raise for her.

  • Board of Directors are responsible for directing Executive Director. It would be a good idea to come up with a writing for what the ED is expected to do within the next 12 months. Kevin and Jay will sit down and talk about this at length.

  • NOTE: All board members, please consider/think of a new hire, someone focused on trails (a trail coordinator).

    • Ex. Downieville, paid individuals to oversee trail work and management

    • Will have to start with someone to be hired in the near future.

    • Would the county give us a grant that would help us hire another person?

    • Yes, and we could take portions of that grant to help us manage projects.

 

Item 6.  Action Item: Major Donor event Oct. 12 or Oct. 19 (vote on date, Sikes Adobe)

  • Like last year’s event, but bigger!

  • Thursday the 12th is the date voted on

 

Item 7.     Action Item:  MTRP Liaison Position - Chris Hatch + Kyle Freed

Continuation on this item for next month

  • Invite both Chris and Kyle to next month’s board meeting.

 

Item 8.    Action Item: Potential Fundraiser 11/4 Hard Core Cider Tour

  • Motion to move forward with this.

  • Don makes a motion, Kevin seconds

 

Item 9.         Action Item: Carbon Fiber SDMBA Headset Covers 136 for $955.94

  • Use for volunteers with a total of 30 hours or more

  • Headset caps generally sell for $20.

  • Nice, but these are very expensive.

  • Look at other options, possibly get an aluminum quote.

    No vote at this time

 

Item 8.    Action Item:  Volunteer Incentives for VAP (300 cooling towels) -

        9/28/2017 $800

  • Will need to see photos in order to make a decision on this

No vote at this time

 

Item 9.    Action Item:  Increasing Executive Director Salary

  • To be discussed next board meeting

 

Item 10.    Action Item:  reorder 25 SDMBA seat towels (covers for car seat) ($600)

  • Kevin makes motion to approve grey seat towels - up to $1000 for 50 if that price is available. If not, we will use only up to $650 for 25.

  • Josh seconds - unanimously approved

 

Item 11.    Action Item:  Order Tin cups w/logo for Zoic event ($400)

    Have to spend $400

  • Renee makes motion, Don seconds, unanimously approved

  • Need a store/marketplace on the website

  • Paypal is in place, but a person is needed to box and ship these items.

  • Send out a volunteer request for this in the future

  • Website needs to be used fully

      

Updates - (Non Discussion Items)

  

Item 1.   Miramar Air Show September 22-24, 2017 Bike Valet

Item 2.   Volunteer Appreciation Party September. 28 (Second Chance Brewing)

Item 3.   NFS Summit Nov. 2-5

           

Items for next meeting Agenda

2.    Approval May and June 2017 Financials - Scott

    Item 1.         Action Item:  SDMBA proposal to remain in IMBA chapter program        

        (Kevin)

Item 3.         Fundraising Strategy - remainder 2017  (Ben)

Item 7.     Action Item:  MTRP Liaison Position - Chris Hatch + Kyle Freed

 

Board member communication

 

Adjournment

Meeting ends at 8:31PM
Next Meeting:       August 16, 2017

 

Meeting Minutes Recorded by: Siobhan Baloochi, SDMBA Secretary