June 2017 Board Minutes
Wednesday, June 21 2017 7:00 - 9:00 PM,
Mission Trails Regional Park Visitor’s Center Library
One Father Junipero Serra Trail San Diego, CA 92119
For information contact: info@SDMBA.com or
Kevin Loomis President
Introductions/Roll Call
Board members present:
Kevin Loomis - President
Ben Stone - Vice President
Jose Galaz
Jason Showalter
Jeff Tanzola
Renee Halsch
Don Sutton
Joshua Bonnici
Skii Fleeton-Essenfeld
Tim Ingersoll
Susie Murphy - Executive Director
Siobhan Baloochi - Secretary
Jeff Lewis - bike shop owner - Mission Trails Bike Shop
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda
Jeff Lewis - has a bike shop 2.5 miles down Mission Gorge Road. It has been open for about a year. He is interested in SDMBA, wants to help in any way possible. Repair and tune-up focused. Lots of rentals as well, e-bikes. Inventory includes used bikes.
Kevin Loomis - if Jeff wants to lead rides, a meetup would be helpful and the ride could be set up and posted. This would be beneficial for both the bike shop and for SDMBA.
Call to Order
Introductions
Consent Agenda
1. Meeting Minutes Approval of 5/17/17– Kevin Loomis
Jay makes a motion to approve, Renee seconds, unanimously approved
2. Approval May 2017 Financials - Scott
Ron Guitard is working on financials with Scott, and will have those numbers available soon
Received: $4000 donation from Trek, $15,000 from REI
IMBA revenue share: approximately $6000
Old Business
Requests for Continuance on any current Agenda items
Discussion Agenda
Item 1. SDMBA proposal to remain in IMBA chapter program
(Kevin) 30 mins.
Proposed Terms to Remain within IMBA
Chapter Agreement
Committee has met, discussions with IMBA corporate have happened.
Proposed terms have been shown to board and linked to the agenda
Terms include:
SDMBA payment to IMBA of $15,000 annual flat rate, regardless of membership revenue. This would be paid to IMBA in equal quarterly payments. This will cover all fees within the chapter agreement.
Membership - all membership is a dual membership between SDMBA and IMBA. Promotional free memberships is being considered with purchase at some sponsors. This could be via SDMBA only memberships or SDMBA/IMBA memberships. Potential for these memberships’ insurance to be paid for by IMBA. This will be done on a 6-month trial basis. These should be easily processed through MemberLeap.
Chapter governance - governance to remain the sole responsibility of SDMBA. Parts of Chapter Code of Conduct section III, 15 to be eliminated.
Chapter reporting and finances - SDMBA will limit reporting to IMBA exclusive of membership and our annual 990 filing.
Dues - All membership dues will be paid to SDMBA on a quarterly basis.
Fundraising - 50/50 donation share if IMBA solicits SDMBA members independently of normal renewal and membership campaigns.
Insurance - SDMBA will retain the existing IMBA insurance requirements
Changes to be made to SDMBA bylaws:
SDMBA will need an amendment to its own bylaws discussing what would happen if SDMBA were to dissolve for any reason
Kevin will make recommendations that have been discussed, then receive the next draft of the Chapter Agreement. Then, negotiations will continue to be made.
Committee recommendations: attempt to negotiate our own agreement with IMBA each year to continue to sustain Regional Director’s salary. Negotiation has to start, hear IMBA’s response, then this will be brought back to committee for response.
Draft of proposed terms has been created and will be a working document to be discussed.
Current changes:
50/50 split of any donations coming into IMBA from a SDMBA member
There will be an action item when we get to an agreement. Proposal that was covered this evening’s Feedback will come back and this will be given to the committee.
Existing agreement has some acceptable parts, but some sections that will need to be amended according to the draft proposed.
Kevin will speak to IMBA, then deliver news to committee who will give recommendations to the board.
Item 2. Tour de Fat update (Susie) 5 mins.
Thanks to volunteers for signing up July 8th! 20% off coupons are available. Capacity for event is 6,000, aim is for 5,000.
Over 100 volunteers signed up. Many pre-events leading up to Tour de Fat, including the day of. Make notes in the calendars for the events.
What can we do for marketing? Tag friends, invite people, share on social media. Potential to boost Groupon in the future.
Ben - potential to boost posts on Facebook targeting through some other channels that might be interested.
Susie has a sheet showing that New Belgium has spent a great deal of time promoting this event and organizing. There is a parade at 3 pm from Panama 66 - volunteers are needed for this. Need volunteers for late shift, as well.
Selling tickets for the New Belgium cruiser for raffle (60/40)
Item 3. Fundraising Strategy 2017 including Palomar & Descanso Mt
Laguna Trails/NWSA grant update (Ben) 10 mins.
Susie - did not get National Wilderness Stewardship Alliance grant
Ben - 90 applications and only 20 were chosen. These grants had to be spread geographically. We will have more next year to put into the application.
Ben - working on with Kyle Gunderman (ACE conservation crew) - have told them about projects and they may help us to find money to build trail. Get conservation crews interested in a local project.
Hoping to start doing fundraising for Pamo Valley, but timing will be better to wait until we have completed plan.
Grant from the county opens up July 1st, may have to wait to apply until next year. We can also wait until August of this year to have a more complete plan.
Neighborhood Reinvestment Fund - county will match donations that we receive
Will hold off until August - do meetups in the valley in order to see the area. Reaching out to stakeholders - SDRP, Wilderness Society, Sierra Club.
Lindsay from Mount Laguna - meeting with Ben next week to talk about reroutes and AndersonTT. Dates for a September advocacy meeting to be determined - potential for a meeting at Alpine Brewery. This will be discussing money for Mt. Laguna project and ATT.
Waiting on a sign-off letter of intent/commitment that states the Forest Service is committed to 80 miles of trail in Pamo Valley.
Will have to start looking for other grants specifically for trails - $500,000-1 million will be necessary to complete this project in Pamo Valley
Looking into having more people/employees in the SDMBA organization in the future
Item 4. Calaveras Update (Ben) 10 mins.
470 acre parcel with 50 miles of trail managed by CDFW
We are current reaching out to stakeholders in this area and have met with CDFW including discussion with regional and state directors.
Reserve adjacent to thousands of people
Gathering names/emails of interested Calaveras people
Moving forward: Calaveras - get people involved, reach as many as possible. Go to CDFW with a plan and will have to do public scoping, etc in order to get feedback.
Jose - There is a shift in the public’s view of SDMBA from this area - much more positive feedback
CDFW has changed in regards to many other projects - meeting with local office and regional SoCal director.
Article in San Diego Reader was great, along with Channel 8 News story.
If you hear from anyone and they want to help with Calaveras - direct them to Ben and Susie.
Trails proposal - identify trails and get buy-in from the community, go before CDFW commission board (request for a change in use).
Item 5. Memberleap update including Committee pages and
membership/marketing (Susie) 10 mins
Membership numbers declined a little after Arch Ride, total is 1037 members. June 2017 is higher than June 2016 for individual members - new or renewing.
Q2 2017 to match or beat last year - to be expected
Q1 2017 higher than Q1 2016
On Memberleap - customizable permissions on the website. Please contact Susie if you need help logging in to any section or module of Memberleap.
Current members Can post profile pictures, create a profile, etc.
Newsletters will be archived in communication, forum is available
Resources - place for files and document for member benefits
Look at projects and committees - under engagement
Sit down and have a training soon to go through new Memberleap functions
IMBA’s marketing is working well - engagement is much higher than ever before. May was highest membership month ever for IMBA.
Brian to do newsletters through Memberleap
Item 6. Action Item: Blood Road Movie Screening August 3
$750 for equipment rental
August 3rd at Mission Brewery
Rebecca Rusch’s movie by Red Bull
Action item: $750 for equipment rental
Kevin makes motion for screening and any other expenses, seconded by Skii. Unanimously approved
Updates - (Non Discussion Items)
Item 1. E-bike summit 9/8/2017 (tentative)
Item 2. Miramar Air Show September 22-24, 2017 Bike Valet
Item 3. Volunteer Appreciation Party Oct. 7 (Tentative)
Item 3. NFS Summit Nov. 2-5
Items for next meeting Agenda
Board member communications
Adjournment meeting over at 9:05 PM
Next Meeting: July 19, 2017
Meeting Minutes Recorded by: Siobhan Baloochi, SDMBA Secretary