April 2019 Board Minutes
San Diego Mountain Biking Association Board Meeting
Wednesday, April 17, 2019 7:00 - 8:30 PM
MTRP Visitors Center
For information contact:
Kevin Loomis President
Introductions/Roll Call
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to `` speak to the Board on any subject matter not on tonight’s agenda
Call to Order 7:04 p.m.
Introductions
Doug Stewart - Guest
Kevin Loomis
Karen St. Germain
Kyle Gunderman
Tim Ingersoll
Jose Galaz
Don Sutton
Al Allison
Joshua Bonnici
Susie Murphy- Staff
Ben Stone -Staff
Renee Halsch- absent
Matt Bartelt - absent
Skii Fleeton - absent
Consent Agenda
1. Approval of March 2019 Board Minutes
2. Approval of February 2019 Financials
Motion: Kyle G. Second: Karen S. Approved Unanimously
Old Business
Item 1.
Requests for Continuance on any current Agenda items
Discussion Agenda
Item 1. 2019 Budget Review (Al)
Ben, Susie and Al have met and reviewed current budget. There will some clarification on certain categories but all looking pretty accurate. Future work will involve identifying and recording previous years restricted funds.
Item 2. Mother Miguel debrief (Ben)
Planning time accounted for the majority of Ben’s time at the San Diego Refuge. Actual building was less than planning time. Project came together with use of rented mini excavator, mechanized wheelbarrow and volunteer work. Multiple work days with USFS and Earth Discovery Institute staff and volunteers. Tread work, signage, fencing, and restoration of closed areas on bottom sections were completed. Still more work to on middle and upper sections.
Item 3. Streamlining Communication and tasks (Susie/Ben)
Concern on timeliness of getting communication pieces out on an appropriate timeline. Staff needs to have the autonomy within reason to be able to compose and distribute information on website, social media or email. Karen expresses how board will check and balance staff activities but don’t want to micro-manage or slow things down. Trust has been developed in staff and decisions being made. Ben to bring break down of tasks and time back to the board at next board meeting. Susie will work on goals for 2019-2020 as well as bringing break down of past year.
Item 4. CHER and Budget $500 (Ben)
Ben summarizes strategy for access advocacy at CHER. Media coverage is ongoing, get support of local legislators, focus on various user groups (kids, families, veterans, adaptive riders, etc.) request of $500 to boost social media engagement on this issue - Advertising and marketing
Motion: Kevin Second: Tim Approved Unanimously
Item 5. Environmental Donations and publicizing enviro stewardship Rockhouse Potential (Ben)
Publicize these donations and work through videos/pictures/
communication
Item 6. 2020 Arch Ride Budget and Arch Ride Event Debrief Budget (Susie/Ben)
2019 Arch Ride was a huge success. Always room for improvement but there is room for growth as well. Committee will be holding debrief meeting on 5/2. Suggestion for 2020 to create stand alone website archride.com. Hire marketing person to assist with promotion starting in June. up to $4000 for marketing and promotion for arch ride 2020.
Motion: Kevin Second: Tim Approved Unanimously
Item 7. RG Donation (Ben and Susie)
$5000 donation accepted.
Item 8. Sea Otter recap (Susie)
Susie attended. Spoke to many current and potential sponsors. Met with other CA MTB advocates. Susie helped sell Five for the Trail chances at Canyon. Many great connections.
Item 9. Monthly Advertising Budget Request to Increase from $200 to $300 per month (Ben)
This is to drive likes on Social media to increase membership prospects. Kyle asks at what point do we need to hire someone to do this marketing if Ben and Susie are using too much staff time to complete the task. Increase to $300 per month for 2 months.
Motion: Don S. Second: Kevin Approved Unanimously
Item 10. CA Trails and Greenways Coordination (Kevin/Ben/Susie)
Item 11. Volunteer Appreciation Party - date and chairperson (Susie)
Josh and Karen will CoChair. Will discuss early November
Item 12. Bike Guide Ad in City Guide 1/8th page $225
Motion: Karen Second: Al Approved Unanimously
Item 13. Snake Gaiters/Guards ($200)
Updates - (Non Discussion Items)
Item 1. Representation by board at BWR events
Friday 5/3 VIP event 5 - 10 p.m. (Susie/Sean; Tim/robyn; Karen)
Saturday 5/4 Expo 10 am - 6 pm
Sunday 5/5 Expo 5 am - 8 p.m.
Item 2. Donation of kids bike skills components by Clif Bar
Items for next meeting Agenda
Board member communications
-Kyle reports and he and Matt are meeting with Lusardi developer to continue trail development
Upcoming events -
4/18 north county advocacy meeting at Zoic 5:30 p.m.
4/20 Black Widow Trail Work
4/22 MTB Meet and Greet at Alpine Brew Pub, Alpine 6-9 p.m.
4/23-4/25 Ca Trails and Greenways
4/26 Ride, Hike, Bike Event Laguna 10-1 p.m.
5/3-5/5 BWR events
5/5 PQ Street Fair (Matt)
5/6 Advocacy meeting 6 p.m. Trek San Marcos
5/15 Board meeting
5/16 Bike to Work Day SportRX 6 - 9 a.m.
5/18 Otay Valley Day ride (Jose)
5/19 SDMBA Day at SkyPark all day (Susie)
6/9 SDRP 30th Anniv. Fair 9 a.m. - 3 p.m. (Susie)
Adjournment
Next Meeting: May 15, 2019 (MTRP)
Meeting Minutes Recorded by: Susie M.