August 2019 Board Minutes
San Diego Mountain Biking Association Board Meeting
Wednesday, August 14, 2019 7:00 - 8:30 PM,
MTRP Visitors Center
For information contact:
Kevin Loomis President
Introductions/Roll Call
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda
Call to Order 7:25pm
Introductions
Consent Agenda
1. Approval of 2019_0717 Board Minutes.docx
2. Approval of June Financial Report
Motion: Matt for both Second: Karen for both -Unanimous for both
Old Business
Item 1.
Requests for Continuance on any current Agenda items
Closed Session
Discussion Agenda
Item 1. Trails Coordinator Position update (Ben)
Ben walked us through the Winter project matrix, pointed out the percentages of time he spends on each project and the need to be focused on our priorities.
Went through Trail Project Matrix - Trail work is categorized by machine work and hand work. Board asked Ben to add mileage next to each project.
Item 2. Winter Trails Intern Position and budget 2020 (Ben/Susie)
Last board meeting, ben was asked for cost of intern:
Budget -did quick review to better understand if we or how we can afford a winter intern. Left a lot of room in the budget - will have an actual surplus this year ($1700) and next year of $12,000. This includes the cost of an intern.
Modest projections were used for membership growth.
Recommendation made for the finance committee to meet again after TrailFest.
Motion: Karen Second: Renee Unanimous
Item 3. Approve Updated trailer, excavator purchase and budget (Ben)Action Item: approve the 18 week intern position through ACE
Motion to approve the update to the budget by Ben for purchase of the trailer
Motion: Karen Matt seconds Unanimous
Item 4. Water Trailer Options for season 2020 (Ben)
Ben discussed the need for water to be brought in on some projects.
Water is accessed at the sites, i.e. from ponds, etc.
No need to vote on it tonight.
Item 5. NS Presentation September presentation? (Ben/Susie)
Newland Sierra (NS) Development on west side of the 15 near Lawrence Welk Blvd.
The development is going on the next ballot. Board gave the okay to present at next meeting.
Item 6. Insurance update and umbrella option $1500 (Susie/Ben)
Decision made to not add umbrella policy.
Item 7. Membership Marketing Update/Analytics reports (Susie/Ben)
New marketing efforts by recently hired company seem to be going well - the growth pattern is good. In two months Ben will put numbers to these comments.
Item 8. VAP (11/7/2019) budget approval $3700.00
Volunteer Appreciation Party: Discussed the need to revamp how swag is handed out; should we form a subcommittee?
Motion: Matt Second: Al Unanimous
Item 9. Orosco Ridge Update Money & Chain of command (Susie/Ben)
Refund that Palomar is wanting to give to us: Decision made to ask Amy to wait until there is a joint meeting between Descanso and Palomar districts regarding this issue. Should we get regional forest involved now. Go to meeting to listen; then decide what’s next. Transparency from us is very important.
Skii reminded us we are a 501c3, i.e. can’t endorse a specific political candidate. Discussed asking the head of IMBA (Dave Wiens)
Item 10. Action Item: Approve $5k for startup of CAMTB (CA MTB Association) (Kevin/Susie)
Others will be contributing but not firm yet. Total projected need 60 k initially
KEvin will let them know the board met and are discussing further.
Updates - (Non Discussion Items)
Item 1.
Items for next meeting Agenda
Board member communications
Upcoming events - volunteers needed
August 25 Bike the Bay
October 18-20 Mount Laguna Trail Fest
Attendees:
Karen St. Germain
Don Sutton
Renee Halsch
Kevin Loomis
Kyle Gunderman
Tim Ingersoll
Al Allison
Jose Galaz
Matt Bartlett
Skii Fleeton
Susie Murphy
Ben Stone
Absent: Josh Bonnici
Adjournment 9pm
Next Meeting: September 18, 2019 (MTRP)