August 2020 Board Minutes
San Diego Mountain Biking Association Board Agenda/Minutes
Wednesday, August 19, 2020 7:00 - 8:30 PM
Location: Zoom Call
For information contact:
Kevin Loomis President
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https://us02web.zoom.us/j/87517179245
Introductions/Roll Call
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda
Call to Order 7:03 p.m.
On the call: Board Members: Renee, Al, Matt, Kevin, Josh, Sean, Tim
Absent: Kyle, Karen, Don
Guests: Gerry
Staff: Susie, Ben
Introductions
Consent Agenda
1. Approval of July 2020 Board Minutes
2. Approval of July Financial Treasurer’s Report
PPP loan reporting is on hold until SBA can ‘caught up’
Motion to approve: Kevin Second: Al
Motion passes (Matt abstained)
Old Business
Item 1.
Requests for Continuance on any current Agenda items
Closed Session
Discussion Agenda
Item 1. City of San Diego Right of Entry permit application. Resolution of the
Board needed for ED to sign contract. Resolution Letter
Helps to streamline work within the City. Renee to sign and return to Susie
Motion: Matt Second: Josh Unanimous
Item 2. Grant updates
-Notification of $25,000 Community Enhancement grant from Supervisor
Cox. $20K for salary, $5K for trail education/etiquette initiatives
County small business stimulus grant app to be submitted tomorrow.
Item 3. Truck Purchase
Up to $30,000 not including tax, license, registration
Discussion: Ben has been using his personal vehicle. Diesel allows for greater mileage. Need crew cab; 4 wheel dr. All our mobilization projects require a heavy truck.
Al commented that 30k would be of our equity;
Truck rental we have used is $150/day + Ben’s time
Factor in annual cost - registration and insurance; does this increase our general liability? We have non-owner coverage now. Waiting on insurance person to give us a quote. 4 w/d vs. 2 wheel is more expensive to insure.
Our trailers are not insured (for theft) unless we have an auto policy attached.
Item 4. Marketing and Communications Staff Position (est. early 2021)
Discussion- part-time benefits? Will explore.
21.5k low end salary estimate; 27k high end salary estimate (both include15% overhead).
Item 5. Bike Giveaway Update (Susie)
Make a Click - Take Your Pick BWR/Canyon
September 8 - November 6
$25,000 goal -$10 per entry, 3 entries for $20; 1 entry with
New membership or renewal
Outdoor Outreach - secondary beneficiary 10%
Item 6. Trail Stuff Updates (Ben)
Ben - on leave for one month paternity leave beginning 8/24.
-working on trainee (intern) details and buttoning up existing/future projects;
Will ask Vertisource for assistance on HR Stuff -Employee handbook update,CA law around hiring trainees, partime positions, etc.
Updates - (Non Discussion Items)
Item 1.
Items for next meeting Agenda
Board member communications
-Sierra Nevada #outdoorsagain photo contest throughout the summer - please share!
Upcoming events -
Adjournment:
Next Meeting: September 16, 2020 7 pm