December 2017 Board Minutes

Wednesday, December 20 2017 7:00 - 9:00 PM,

For information contact: info@SDMBA.com or

Kevin Loomis President

President@sdmba.com  

 

Introductions/Roll Call

Kevin Loomis

Ben Stone

Tim Ingersoll

Joshua Bonnici

Renee Halsch

Don Sutton

Jose Galaz

Matt Bartelt

Susie Murphy

 

Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda

 

Call to Order  7:04 p.m.

Introductions    

 

Consent Agenda

    1.        Approval Meeting Minutes 11/15/2017

Motion: Renee Halsch Second: Ben Stone  Approved unanimously

    2.        Approval October 2017 and November Financials

Motion:  Ben Stone  Second: Don Sutton  Approved unanimously  

 

Old Business

 

Requests for Continuance on any current Agenda items

 

Discussion Agenda  

Item 1.   Committee Structure/Reporting 15 mins.

             Fun Committee (Jose Galaz)

For 2018 give value to members by having activities that members only.  Two major events per year (Archipelago Ride/Laguna event).  Create skills clinics (all levels) with certified coaches; women’s/GGR events; South Bay Tour (25-30 miles; limited number of people); brewery rides; Beach Ride (Minette); Sport RX ride; Movie nights; Bike Travel info night.   

             Education Committee (Skii/Jeff) add to January agenda

 

Item 2.   Chapter Status (Kevin)

SDMBA submitted a letter to the IMBA board expressing disappointment over the

Submission of written testimony not supporting HR 1349.  Negotiations across

Country regarding MTB are deteriorating because of the infighting between IMBA

and local chapters.  Possible SDMBA Survey to members to determine opinions.

         Send email notifying people that survey is coming soon.

         To Current members and dropped members.

         On recent issues including whether to remain a chapter, Wilderness and ebikes.

How to manage membership and marketing if SDMBA becomes independent - would be a cost but would earn revenue

Action Item: SDMBA will conduct a survey to be constructed by SDMBA board to  go to all Current and dropped members from last two years.

    Motion:  Kevin Loomis  Second: Ben Stone  Unanimously

Item 3.   Board vacancies/nomination process (Kevin)

Currently 1 board vacancy as of 12/31/2017.  Public call for board applicants

Posted on SDMBA.com in early December.  Matt Bartelt submitted complete

application.  Any potential applicants need to apply before January board

Meeting.

Item 4.   Potential lobbying efforts in 2018 (Ben/Kevin/Susie)

Richard Duquette (Platinum Sponsor) suggested that SDMBA consider hiring a

Lobbyist in 2018 to assist with possibly exploring a ballot initiative focused on

Carlsbad Trail issues or even state level trail issues.  Susie Murphy spoke with recommended lobbyist to explore this idea.  SDMBA board at this time feels that as a small non-profit, we do not have the capacity to hire a lobbyist at this time. Much more investigation would have to be done regarding feasibility, capacity and legality of such an action.

Item 5.   Action Item: Orosco Ridge Design RFP (Ben)

Board reviewed all 5 proposals for Orosco Ridge that were received; options of    each were weighed and quality of proposals as related to deliverables and outcomes.

SDMBA Board upon review votes to hire with Drew Perkins Trail Consulting for design work for Orosco Ridge.  $15,000.  

Motion:  Ben Stone  Second: Kevin Loomis  Unanimously approved.

Item 6.   USFS planning projects and timeline Chainsaw Cert (Ben)

Cleveland National Forest

Palomar Ranger District

 

Orosco Timeline:

 

  • February/March Perkins would be intown working on alignments.

 

  • Currently-April Bird/Wildlife Studies are happening

 

  • March Botany Surveys Start

 

  • March/April Archeology Surveys would start

 

  • June Target Date for Decision, but no guarantee

 

  • Project San Luis Rey Connection to Love Valley

 

Descanso Ranger District

 

Mt Laguna Timeline:

 

  • Raise Funds by October 2018, but provide a guarantee of funds by March 2018 $10k-$15K

 

  • Projected Completion Date September 2019 for NEPA (estimate no guarantees)

 

  • Potential to do some long-range planning on the District. Would do Master Planning for the Mt Laguna Recreation area and surrounding regions Pine Valley, Kitchen Creek, Alpine etc. May need 30k-50k and need to sell to District.

 

Anderson Truck Trail:

 

  • Work can only really start once legal access is granted. Best case would be fiscal year 2020 most likely for full legal access.

 

  • Working with County and all parties on acquisitions and potential staging areas.

 

  • Once we gain access getting the trails legal will probably require another $10-$15k

 

Chainsaw Certification January 22nd-25th 2018

 

  • 5 -6  People from SDMBA getting Certified

 

  • Potentially need to buy supplies for those individuals after certification. Chainsaws, Chaps, Glasses, Gloves, Helmet etc.

 

Item 7.   Action Item: TREK Trail Membership Status (Susie)

Table for January. Kevin to speak with Mike Olson

Item 8.   Sponsorship proposals from board members (Susie)

Xyon  (Kevin Loomis) as a sponsor as outlined by

SDMBA local sponsorship agreement.  Bonnici Law Group (Joshua Bonnici -

Board member) also a current platinum local sponsor.  

Item 9.   Action Item: Travel expenses for CA Trails and Greenways, Santa Rosa, CA. March 27-29, 2-3 attendees  $335/registration fees; airfare

Table until January

Item 10.  Action Item: Bookkeeping services

$300/month Accounting services starting in January 2018; $200 Budget Entry/annual;  Tax Schedules: $300 Annual

Approval to begin services listed above with Carol Stachwich CPA

Motion: Kevin Loomis  Second: Ben Stone  unanimously approved

Item 11.  Action Item:  Donation to Michael Stickels for Eagle Project PQ Bridge

         $200 (increased to $300 if Michael’s  fundraising falls short)

    Motion: Tim Ingersoll Second: Kevin Loomis  unanimously approved

    Item 12. Action Item: SockGuy Arch Ride Order $1700

        Motion: Kevin Loomis Second: Joshua Bonnici  unanimously approved

    Item 13. Action Item: Tshirts Arch Ride order $1500

    Motion: Kevin Loomis Second: Joshua Bonnici  unanimously approved

    Item 14. Action Item:  Mapping Class $400

    Motion:  Kevin Loomis  Second:  Don Sutton unanimously approved

 

Updates - (Non Discussion Items) - none            

Items for next meeting Agenda

  1. Education Committee (Skii/Jeff)

  2. Action Item: TREK Trail Membership Status (Susie)

  3. Action Item: Travel expenses for CA Trails and Greenways, Santa Rosa, CA. March 27-29

 

Board member communications      none

 

Adjournment     8:49  p.m.  

Next Meeting:       January 17, 2018

 

Meeting Minutes Recorded by:  Susie Murphy