December 2018 Board Minutes
San Diego Mountain Biking Association Board Meeting
Wednesday, December 19, 2018 7:00 - 8:30 PM,
Loomis Home
For information contact:
Kevin Loomis President
Introductions/Roll Call
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda
Call to Order 7:31pm
Introductions
Kevin Loomis - Board
Matt Bartelt - Board
Jose Galaz - Board
Renee Halsch- Board
Al Allison - Board
Jason Showalter - Board
Don Sutton - Board
Skii Fleeton - Board
Joshua Bonnici - Board
Tim Ingersoll - Board
Susie Murphy - Staff
Ben Stone - Staff
Kyle Gunderman - Guest
Consent Agenda
1. Approval of November Board Meeting Minutes
2. November 2018 Financials (to be done in January)
Motion: Kevin Second: Jose Approved Unanimously
Old Business
Item 1.
Requests for Continuance on any current Agenda items
Approval of November Finance report in January
Discussion Agenda
Item 1. Action Item: 2019 Budget Approval
Motion: Matt Second: Jay Approved Unanimously
Item 2. Action Item: Trails Coordinator Increase to Full Time (Kevin)
Discussion around the relatively quick move from part to full time for the position. 35-45% of Trails Coordinator time (per Ben) comes from restricted grant funds.
At some point (2019?) Ben won’t be able to do all required for the projects we have going. Ben knows what he needs to do and had clear metrics when he was working part-time. Metrics will need to be updated for full time. Al stated that current time card shows clearly what he’s worked on by the hour.
Revise the job description for moving from part to full time. 62k+
Motion: Kevin Second: Don Unanimously approved
Item 3. Action Item: Approve budget for Black Mountain Trail Project - Pavers $5,663/Motorized wheelbarrow $7000/Tool Storage box $452 (see item #4 below) The money is already in the budget. Black Widow Budget Matt
Discussion: Pavers will be placed in a several strategic corners of turns to prevent erosion. Maintenance will be minimal.
Motion to approve the budget as is $18,225 Kevin Second: Al Unanimously Approved
Item 4. Action Item: Equipment Purchases Options (Ben) $451.47 Storage Chest
Added as part of Black Mountain Budget.
Motion: Kevin Second: Jay Unanimously Approved
Item 5. Other equipment considerations
-Mini Excavator Options Rental vs Ownership
Board asked Ben to come back with specific numbers: storage costs, trailer costs, all details.
Item 6. Action Item: Camera no more than $500 (Jay/Jose)
Motion: Kevin Second Skii Unanimously approved
Item 7. Action Item: SDSU Downtown Art Gallery VIP Event Jan. 10 Budget $300 splitting total this with the Coalition.
Motion: Kevin Second: Josh Unanimously Approved
Item 8. Action Item: SDMBA Volunteer Tshirts $800
Motion: Kevin Second: Jay Unanimously approved
Item 9. Action Item: 6 Go by Bike Racks $900
We’ve been borrowing the Coalitions bike racks. Free shipping/6 per
Motion: Josh Second Kevin Unanimously approved
Item 10. Action Item: Arch Ride Budget $26,400
Registration opens mid Jan
Motion: Matt Second: Al Unanimously Approved
Item 10. Membership Social Media Report/Recommendations Historical Membership Numbers(Ben & Susie)
Action Item? Not necessary. We already approved $500 a while back...
Ben - We recommend to focus on a 2-prong approach acquire more likes on FB through evergreen ads like “where are you riding this weekend?”
And - Run ads and promos to those who like our fb page with the goal of converting them to memberships.
This is a basic plan, easy for staff.
Last month Top Rope Media presented to us re: paying for advertising. The above social media plan is our trial run at determining what results we can get
Item 11. SD River Trail update (Draft) (Ben)
Ben had approximately 15 total volunteers over the time period.
This was a great experience with trail building with a mini excavator.
Item 12. Rancho Guejito Event update (Susie/Ben)
Over 90 signed up so far. Will hit promotion hard after new year.
6 to 7 weeks to promote. Cap is at 300.
Item 13. Board Retreat Jan. 19-20 (Ben)
Many are non-committal due to full schedules
Updates - (Non Discussion Items)
Item 1. January Board meeting date/details (CABDA)
Items for next meeting Agenda
Board member communications
CA Greenways - who’s attending? Viejas
Meeting Adjourned:
Item 1. Upcoming events -
1/10 SDSU Downtown Art Gallery Event
1/13 Rancho Guejito Winery Ride from Bandy Canyon (San Pasqual side of the ranch with a destination of the winery!)
1/16-17 CABDA at Del Mar Fairgrounds
-the next board meeting is the same night. The CABDA draft is that night and Susie is on the panel so she won’t attend board meeting.
Jay to look into Del Mar Fairgrounds meeting room -
2/23 Ride the Rancho
Adjournment 9:12pm
Next Meeting: January 16, 2019 (MTRP)
Meeting Minutes Recorded by:
Renee Halsch