December 2019 Board Minutes

San Diego Mountain Biking Association Board Meeting

Wednesday, December 18, 2019 7:00 - 8:30 PM,

Loomis Residence -6pm

For information contact: 

Kevin Loomis President

President@sdmba.com  

 

Introductions/Roll Call

 

Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to     speak to the Board on any subject matter not on tonight’s agenda

 

Call to Order    7pm 

 

Introductions  

 

Consent Agenda

    1.    Approval of November Board Minutes 

Postpone approval 

 

    2.       Approval of October Financials and November Financials

Kevin motions to approve  Second: Don Unanimous 

 

Old Business

    Item 1. 

Requests for Continuance on any current Agenda items

 

Closed Session

 

Discussion Agenda  

Item 1.   Healthy Non-Profit Evaluation exercise (Susie)

            Worksheet:  14 Attributes of a Healthy Nonprofit

Purpose of this is to prepare for improving and revising our Strategic Plan

Discussion:

Exercise generally shows SDMBA as a growing and healthy organization.  

Board recruitment needs to be an ongoing activity that staff and board members contribute to. 

Discussed the desire to have younger age groups represented - 30 - 35 yr. Olds.

Need to do a better job with storytelling - putting our daily hard work into a story, i.e. building a bike park, planning a trail with partners, etc. 

 

Item 2.  2020 DRAFT Budget approval

Discussion: Checks and balances on expenditures because of limited balance in Ops account. Staff will use the approved budget as guidelines for all expenditures for the year. 

 Motion to approve 2020 budget:  Kevin Second: Josh Passes Unanimously

 

Item 3.  Membership Marketing Update (Ben/Susie)

Continue to have weekly calls with Top Rope media. Continue to see a diminishing return on investment. November and December numbers have been a little sluggish.  New members sign ups seem down. Retention rate for renewals is 74% as of end of Nov. 2019. Staff continued to work with TRM to adjust strategy for success.

 

Item 4.  Intern update (Ben/Susie) 

ACE intern will start in early January and work for 18 months.  

Tony R.  and Daniel B. has also been helping Ben in the field.

We want to formalize our processes with interns.

 

Item 5.  Board Recruitment/Officer positions for January meeting (Susie)

New board member candidate Sean Bascom to be on agenda for approval in January.  One other position will still be vacant.  

Al Allison will step down in January 2021. Will cultivate and train replacement treasurer.

Continue to build our pipeline for board recruitment and replacement.

 

Item 6. Winter is here (Ben)

We have an extremely busy schedule for trail work this winter. Ben will manage ACE intern as well as 2=3 volunteer interns.

 

Updates - (Non Discussion Items)

Item 1. 

        

Items for next meeting Agenda

 

Board member communications



 

Adjournment  8:50pm

 

Next Meeting:       January 22, 2020 (pushed one week back due to CABDA)