January 2019 Board Minutes

San Diego Mountain Biking Association Board Meeting

Wednesday, January 16, 2019 7:00 - 8:30 PM,

Bartelt Home

For information contact:

Kevin Loomis President

President@sdmba.com  

 

Introductions/Roll Call

 

Present:

Tim Ingersoll

Matt Bartelt

Kevin Loomis

Ben Stone

Skii Fleeton-Essenfeld

Jason Showalter

Al Allison

 

Absent:

Renee Halsch

Jose Galaz

Joshua Bonnici

Don Sutton

 

Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda

 

Call to Order  7:05 p.m.

Introductions   

Consent Agenda

    1.    Approval of December Board Meeting Minutes

    2.    November 2018 Financials  Accepted

        Note: Al is one month behind but that gives him more time for review

 

Old Business

    Item 1.

Requests for Continuance on any current Agenda items

 

Discussion Agenda  

Item 1.  Board member Resignation

       Action Item: Accept resignation of Jason Showalter

Kevin makes motion to accept. Matt seconds. Unanimously approved.

 

Item 2. Board member nominations

           Action item:  Accept Kyle Gunderman as Board Member for two year

                              Term

Kevin makes motion to accept. Matt seconds. Unanimously approved.

 

           Action item:  Accept Karen St. Germain as Board Member for two year

                              Term

Kevin makes motion to accept. Skii seconds. Unanimously approved.

 

Item 3.  Board officership nominations

            Action item:  Accept Matt Bartelt as Vice President for 1 year term

Kevin makes motion to accept. Ben seconds. Unanimously approved.

            Action item: Accept Al Allison as Treasurer for 2 year term

Kevin makes motion to accept. Matt seconds. Unanimously approved.

            Action item: Accept Renee Halsch as Secretary for 2 year term

Kevin makes motion to accept. Skii seconds. Unanimously approved.

 

Item 4.  Approval Black Mountain and/or Rockhouse Plan (Ben)

  • Ben briefed the plan including the budget.

  • Possible ceremony for opening of the trail.

Kevin makes motion to approve the budget for Black Mt Black Widow trail. Matt seconds. Unanimously approved.

 

Item 5. Equipment insurance options $580 10 ½ months (Ben)

  • For the trail wheel barrel and excavator rentals.  

  • Covers $30,000 one time loss.

    Kevin makes motion to accept. Skii seconds. Unanimously approved.

 

Item 6. Matt discussed projects he is working on:

  • Deer Canyon

  • Lusardi connector project, trying to get it finished before the ARCH.

  • Pardee project (multi use trail)

 

Item 7. Increased Susie's Salary by $761.76 to remain compliant - https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=515.&lawCode=LAB https://www.dir.ca.gov/iwc/MW-2019.pdf   (Al/Kevin)

  • Non-voting item because it is a legal requirment.

 

Item 8. Membership Social Media Historical Membership Numbers Update (Ben & Susie)

  • Renewals are up with members before to the end of membership.

  • Renewals are up in months with promo incentives.

  • Monthly promos have a $100 budget

  •  

Item 9.  Rancho Guejito Event update (Susie/Ben)

  • 112 tickets sold to date

  • Rancho Guejito considering to cover the cost of the band.

  • Comp’d tickets are being kept to a minimum.

 

Item 10. Mini Excavator Estimate Update (Ben)

  • Briefed the cost.

  • Applying for REI and County grants for over $15,000

 

Item 11. Training outside San Diego (Ben)

  • Trail building training for equipment operators

  • May need to request funding for travel and lodging

 

Item 12. Action Item: Ca Trails and Greenways Sponsorship Opportunity Proposal $1500

  • Kevin briefed the benefits (listed on the proposal)

  • Kevin will encourage board members to attend.

    Kevin makes motion to approve $1,500. Skii seconds. Unanimously approved.

Item 13.  Action Item: $500 National Bike Summit - March - Skii - ground   transportation and some food.

  • Possibly for lodging also.

  • Ben would like to send letters of SDMBA concerns for distribution to political reps and other persons of interest.

Kevin makes motion to approve $500. Matt seconds. Unanimously approved.  

Item 14.  Storage Needs SDMBA 10x20 $220 El Cajon, $200 Poway & Options (Ben)

  • Gardner Grady is giving up his position as the trail equipment guy.

  • Need a place for the trailer

  • Ben is searching for a free space for storage and maybe a workspace.

  • Matt is willing to store tools for the north county area trails.

Item 15. Action Item: Expenditure approval of County Community Enhancement Grant ($9000)  $7300 Salary, $1700 Bike Tool Station for Sweetwater Bike Park

  • Continuance

 

Updates - (Non Discussion Items)

Item 1.  

       

Items for next meeting Agenda

 

Board member communications

 

Item 1.  Upcoming events -

1/16-17  CABDA at Del Mar Fairgrounds

2/23  Ride the Rancho

 

Adjournment  9:20pm

 

Next Meeting:       February 20, 2019 (MTRP)

 

Meeting Minutes Recorded by:

Karen ST. Germain and Renee Halsch