January 2020 Board Minutes

 

San Diego Mountain Biking Association Board Meeting

Wednesday, January 22, 2020 7:00 - 8:30 PM,

Location: MTRP

For information contact: 

Kevin Loomis President

President@sdmba.com  

 

Introductions/Roll Call

 

Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to     speak to the Board on any subject matter not on tonight’s agenda

 

Call to Order     7:01 pm

 

Introductions  

 

Consent Agenda

    1.    Approval of December Board Minutes

2.       Approval of December Financials

Motion:  Josh      Second: Renee       Unanimous

 

Old Business

    Item 1. 

Requests for Continuance on any current Agenda items

 

Closed Session

 

Discussion Agenda  

Item 1.  Election of Board members 

  1. Jose Galaz and Skii Fleeton have completed their 2017-2019 terms

  2. Kevin Loomis  2020-2022 Term Renewal

Motion: Al  Second: Don    Unanimous

  1. Matt Bartelt 2020-2022 Term Renewal

Motion: Kevin   Second: Al  Unanimous

  1. New nominations - 2 open slots

Matt nominated Sean to take a board position.  Second: Kevin   Unanimous  

Item 2.  Election of Officers

             President - Kevin

             Vice President - Matt

             Secretary- Renee

             Treasurer- Al

Motion: Kevin  Second: Don  Unanimous

 

Item 3. Insurance discussion for Trails Coordinator (Kevin) 

Discussion: Ben asked for additional income of $400/mo to supplement his cost of healthcare. Set it up as “Special Income”.

Kevin and Al will do the numbers. We’ll need to include payroll taxes.

Request a breakdown of the cost for Ben.

Karen: Motion to approve up to $400/mo plus taxes with a cap at $500, contingent upon the numbers which show his actual cost.

Second: Don    Unanimous

Ben agreed to provide numbers by Weds. Jan 29th.

 

Item 4.  Membership Marketing Update (Ben/Susie)

       Top Rope Media Report Oct - Dec. 2019

             Top Rope Media Report Aug - Oct. 2019

             Membership tracking doc  

 

Item 5. Strategic Plan Update - overview

         Propose a 5 year plan 2020-2025

Susie will send this in a google doc.

Item 6. Winter is here work schedule, intern tasks, tool grant, truck grant and weekend events (Ben)

Forest (intern) is in his third week with us. He’s helped with many of the tasks Ben hasn’t had time for.

Item 7.  2020 Events Schedule (Susie)

       Quarterly VIP events and Meet and Greets - Susie needs planning assistance. Brainstorm: meet at Bike Park/ride/ meet back at park for short interpretive session. Sean offered to set up the next VIP event.

             Ride the Rancho update - will look very similar to last year. Daylight will be more (decreases cost of lighting). Caterer is committed. Keep price the same - $110.

Item 8.  Luv Trails/Trail Care Donations

Item 9.  New Sponsors and potentials - nplus2cycles, Nutcase, Urbn Leaf, 

   Kenda Tires 

Josh found a new sponsor - a chiropractor to come to the Arch ride.

N+2 cycles - Christian.

Item 10. Daley Ranch Grant update (Susie/Ben)

 

Updates - (Non Discussion Items)

Item 1. 

        

Items for next meeting Agenda

 

Board member communications

 

Upcoming events -  volunteers needed

1/25-26  Trail Crew Leader Training Daley Ranch

1/25/20  Black Widow Paver Move

2/9/20 Daley Ranch Trail Work

3/14/20  SDMBA day at SkyPark

4/4/20 Arch Ride

5/9/20  Ride the Rancho

 

Adjournment

 

Next Meeting:       February 19, 2020