March 2018 Board Minutes

 

San Diego Mountain Biking Association Board Meeting

Wednesday, March 21 , 2018 7:00 - 9:00 PM,

Mission Trails Regional Park - Visitor’s Center

For information contact: info@SDMBA.com or

Kevin Loomis President

President@sdmba.com  

Introductions/Roll Call

 

Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda

 

Call to Order

 

Introductions     Kevin/Jose/Ben/Tim/Mike Jennings/Al-guest applicant for Treasurer

 

Consent Agenda

    1.    Approval Meeting Minutes 2/21/2018

    2.    Approval  January 2018 Financials and February 2018 Financials

    Motion (Meeting Minutes):    Kevin Second: Ben Passed Unanimously:

    Motion (Jan. Financials): Kevin  Second: Ben Passed Unanimously

 

Old Business

    Item 1.  IMBA Chapter Status/Strategy Press Release Draft

Discussion around when to tell IMBA. When member base gets transferred over (which is supposed to be 3/21/18 -today - this will free us up to make a firm date to announce the ending our affiliation.

Due to Susie attending women’s event starting tomorrow and through the weekend, we will hold off until next week.

Kevin recommended to add a line in the press release stating our recent member poll supported the decision to leave IMBA.

Decision was made to release on Friday March 30th, after Kevin returns from his family’s Spring Break so he will be available to field phone calls and questions.

 

    Item 2.  Support of SB5 2018 Parks and Water Bond

Decided to not take a position on this.  We are not in a place right now to take a stance.

 

Requests for Continuance on any current Agenda items

 

Discussion Agenda  

Item 1. 2018 Budget Review (Susie) 15 mins

Budget report changed from Monthly to Quarterly reporting.

 

We met our soft/informal goal of raising 15k by end of March for Orosco Ridge, and we did it!

Investment in Quick Books made the Budget much easier to keep track of.

 

Quarter 2: Our split of SDMBA IMBA membership is more than 50%.

Projected Park money: we’re on track to meet our budget goal if the County agrees to waive the $1,500 fee.

 

Q2: The largest expense item is for Professional Fees which include 6k for the new Marketing company.

Susie stated she is getting a better feel for the budget. It was suggested by the  (2) applicants for Treasurer (in attendance tonight) that Marketing should have it’s own category in the Budget and Contributions for Orosco should not be in the income statement; should be on the balance sheet.

 

Q4 includes the 25k that will go toward the Forest Service fee for Orosco.

 

Encumbered and Unencumbered money: we need to clarify these in the Budget.

 

Item 2. EBike Update/DRAFT webpage (Susie/Ben) 5 mins

Susie updated us on her work regarding various land managers stances on     ebikes. All members agreed with placing an ebike informative post on our webpage.

People for bikes has an entire write-up on their site, including a

Handbook for land managers.

Tim commented he thinks the City does not have the capacity to enforce. Susie will continue to talk with Casey to find out if the city will state this publically.

Kevin will be on the ebike panel June 22nd.

Susie will get a preview of how this could go at the Trails and Greenways conference.

 

    Item 3. Sweetwater Bike Skills Park Maintenance options (Susie/Jason/Ben)

           5 mins

We held 2nd bike park meeting. Design was well received. It’s being finalized. Next steps are for request for qualified builders to go out, then will put out for RFP.

Ben stated the County does not build anything without a partner to help pay for it. They want us to be a managing partner. The insurance agent said it would be six figures to insure. The issue is a Public agency has immunity (from liability); We as a non-profit do not.

Ben sees 3 options: get insurance; form a volunteer group under the county’s umbrella; or form a non-profit that has no insurance- (not preferable at all!)

 

Jay’s comments: he feels the best solution is to present a program for them to consider. The county forms a Friends of SW bikepark group. All is managed by the County. This should be a City project. We told the county at last meeting that we as a board will discuss and get back to them. We can provide an outline of a management program.

 

Item 4.  Membership level structure (Susie) 10 mins

Susie wants to keep this simple as possible.

Discussion/comments: STC doesn’t get many family memberships. Imba has only done that for 1 year.

What should the incentive for VIP be?

Paypal is the most used method of paying.

Memberleap won’t store credit card info.

Can we link to Paypal page for recurring payments such as monthly?

The $100 category has 171 members  -

Most people sign up in the $50 category

Decided on $15/$39/$50/100/250/1k

 

Tim: Recommened to revisit our sponsorship levels at some point. He’ll initiate.

 

    Item 5. Action Item:  Mileage reimbursement for board and committee members

         (Kevin) 5 mins

Discussion: Board members incur expenses for travel to and from various areas for the Organization’s official business.

         

Make it official that board members and commit member’s mileage can be reimbursed at the same rate as Susie’s. We would still have to bring it to the board for approval. This is in our by-laws already.

Motion:  Motion made to approve Board Members and Committee Members to be reimbursed at the Federal mileage rate, and will need to be presented to Kevin for final approval.

Motion:  Ben Second:    Skii Passed Unanimously:

 

Item 6.  Action Item: Request for Bad Elf tools $160 and Trail

Boss tools $575. Ben made motion to approve $650 for Bad Elf tools.

Discussion: tools can be ordered with multiple handles, are lightweight and easy to carry on back while hiking sometimes several miles in and out.

Susie asked about a discount on price.

 

Motion:      Ben Second:    Kevin Passed Unanimously: yes.

 

    Item 7.  Action Item: SDMBA Stickers 1000: $240.00

    Motion:      Kevin Second:  Jay Passed Unanimously:

 

         Item 8. Action Item: Tool purchase for Alpine crew $810 (Ben & Mike Jennings)

         -Mike held meeting with recreation director for forest service

They will be an entity separate from sdmba. They’ll have Anderson separate -

Josh meets next week with a hydrologist to fix the water run off that the Forest Service did incorrectly. Mike rode with Josh. Trails are well built.

Decommissioning is done.

Ben gave us a brief history of Anderson Truck trail going back to 2006.

This group does not want to work under SDMBA but they are willing to have us help out. Gifting the tools vs. giving is important because we don’t know where the tools will end up and it is best to not have sdmba on them.

This is a goodwill gesture. They’re starting to understand what we do.

This is not an illegal trail building group. They have approval from the Forest Service to maintain all the Anderson Trails.

This is a good faith gesture to gain inroads to a group that knows how to build trails we don’t know how to build. The Forest Service has put us in an uncomfortable position, if we don’t help this group, we look like the bad guy.

We will not make this donation public.

Jay’s issue with this is he doesn’t respect the group and their history.

 

    Motion:    Kevin made motion to donate used tools to the mtb group that has an agreement with the FS to maintain Anderson.     Second: Ben Passed: 1 person against. All 7 other members voted yes.

 

Item 9. Support of ballot initiative Save our San Diego Countryside

 

 Updates - (Non Discussion Items)

  

Item 1.   Open board position - Treasurer

Comments from 2 attending candidates. They were pleased about seeing the interworkings of the organization and were surprised at how much goes on behind the scenes.

Also, the disputes/conflict that comes up in our discussions, they felt was healthy.

Item 2.   Arch Ride Update - volunteers needed See Karen St. Germain

Item 3.   Laguna Event Oct. 12-14, 2018, Next committee meeting April 12

Item 4.   Orosco Ridge Fundraising Goal of $15,000 reached by target date of 3/15/2018

 

Josh:

            

Items for next meeting Agenda

Tim to discuss sponsorship levels

 

Board member communications

 

Adjournment  8:58 pm

 

Next Meeting:       April 18, 2018

 

Meeting Minutes Recorded by:  Renee Halsch