March 2020 Board Minutes
San Diego Mountain Biking Association Board Meeting
Wednesday, March 18, 2020 7:00 - 8:30 PM,
Location: Zoom Call
For information contact:
Kevin Loomis President
Introductions/Roll Call
Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda
Call to Order 7pm.
On call: Board Members: Kevin, Matt, Tim, Renee, Karen, Kyle, Don, Josh, Al, Sean
Staff Members: Susie, Ben
Introductions Gary Krippner
COO of medical device engineering firm -north county/background is financial mgmt. Interest in joining board later as treasurer.
Consent Agenda
1. Approval of January Board Agenda/Minutes
2. Approval of January Financials and February Financials
Motion: Kevin Second: Matt Unanimous
Old Business
Item 1.
Requests for Continuance on any current Agenda items
Closed Session
Discussion Agenda
Item 1. Bookkeeping Proposals (Al)
Discussion: 3 proposals (Al has been filling in since past bookkeeper lost an employee and got very behind). Al is recommending to hold off signing an agreement with anyone due to not knowing where we’ll be with our revenue stream (at least until we reschedule the Arch ride).
Item 2. Membership Marketing Update (Ben/Susie)
Discussion: Membership growth appears to be slowing down and likely will continue as Covid 19 issue plays out. They’re trickling in - current membership including family members is 1335.
Paid memberships vs. total # of people differs because a family membership will have several individuals -
Susie said there are 119 additional people listed currently as family memberships.
Gerry suggested to add a row onto spreadsheet of total members.
Feb 2019: 1,103 paid transactions;
After we left IMBA, we had a fairly large drop in membership. We’ve had to rebuild our membership.
Item 3. Center for Natural Lands Management (La Costa)/SDMBA MOU finalized
Susie: the reason for the formal agreement was to establish a formal agreement as well as state the history between SDMBA and CNLM. We can Repurpose this agreement with other land managers - we’re almost ready to sign an MOU with Cleveland National Forest.
Item 4. Strategic Plan Update - Goal #5 Review document (Susie)
Susie requests that board members dive into this Goal #5 and think 5 years out as to where SDMBA should head and could be. She will gather suggestions and come back with a revised draft of Goal #5.
Strategy #1)Add ideas about specific skills we’d like on the board to increase capacity
Need to add language about diversity; Evergreen added some progressive language to their Plan - help Susie by finding this and offering suggestions.
Strategy #2) Event committees have been very helpful with our fundraising events.
Always room for improvement with defining the committees, i.e. what are tasks of the committee (the more specific, the better).
Strategy #3) Add: Financial Committee meets quarterly and any other measurables.
Strategy #4) Development Plan needs to be worked on - Susie would like help here.
Strategies need to be more specific!
Susie will make a folder in Google Drive with a document for each of the 5 goals in the plan so board can help work on update.
Item 5. Winter is here work schedule update and seasonal employee (Ben)
We’ve done an incredible amount of trail work this winter. Over 50 work days.
Add the award we received to the website once we receive the certificate.
Featured on front page of U.S. Fish and Wildlife because of our partnership.
Experimented with some SoilTac on trails recently. Will monitor effectiveness.
In regard to Covid: Ben has no more than 5 people helping at any one time. Increase sanitizing and social distancing being practiced.
Smaller tool Storage unit has been closed out and the connex box at Sweetwater Summit Park holds all tools now.
Item 6. Upcoming events update and Covid19 impact/status (Susie)
All events are shut down at this point.
Arch ride is postponed - in 2 to 3 weeks we hope to set an alternate date- probably in the fall.
Ride the Rancho will not be canceled for 2020.
Susie is keeping a close eye on what other event promoters, trail groups, and sponsors are doing in regard to their events.
We have good reserves to get us through the health crisis. We’ll be able to keep our staff and continue moving forward.
Even after subtracting out our grants, we have 100k+ of reserves (per Al).
Only two people have asked for a refund for Arch. There is a robust refund policy in place.
We need to wait until the end of March or early April to put out further comment on Arch Ride.
Pushing events back to the fall will be problematic as all events are doing the same. Schedule will be impacted with bike events and expect attendance to be down.
Item 7. Mountain View Bike Park (Ben)
City of Escondido is getting Prop 68 funds which will go toward a bike park - 250k+ . Conceptual plan is shared.
Updates - (Non Discussion Items)
Item 1.
Items for next meeting Agenda
Board member communications
Upcoming events -
Adjournment: 8:50pm
Next Meeting: April 15 , 2020 (Zoom is an option)