September 2017 Board Minutes

Wednesday, September 20 2017 7:00 - 9:00 PM,

Mission Trails Regional Park Visitor’s Center Library

One Father Junipero Serra Trail San Diego, CA 92119

For information contact: info@SDMBA.com or

Kevin Loomis President

President@sdmba.com  

 

Introductions/Roll Call

 

Public Comment on Non-Agenda Items (2 mins. limit per individual; must fill out comment card prior to call to order) Opportunity for members of the public to speak to the Board on any subject matter not on tonight’s agenda

 

Meeting begins at 7:15 pm

Call to Order

Introductions  

Kevin Loomis - President

Ben Stone - Vice President

Joshua Bonnici

Skii Fleeton-Essenfeld

Jason Showalter

Jose Galaz - South Bay

Tim Ingersoll

Siobhan Baloochi

Don Sutton - via phone

 

Jeff Godun - candidate for San Dieguito River Park Liaison

 

Consent Agenda

    1.        Meeting Minutes Approval of 8/16/2017– Kevin Loomis

    Ben makes a motion to approve minutes, Josh seconds, unanimously approved

 

    2.        Approval August 2017 Financials - Scott         

  • Increase in assets compared to last year - REI grants are up

  • Pamo Valley funds are bringing the grants and funding up as well

  • Expenditures are higher, including insurance increase

  • Professional fees - for IMBA Trail Solutions?

  • Suggestion: no approvals before all board members are able to review the financials

  • Push for next month to approve August and September financials

Jay makes a motion to table this for the October meeting for further review, kevin seconds, unanimously approved

 

Old Business

 

Requests for Continuance on any current Agenda items

 

Discussion Agenda  

Item 1.   Committee Structure/Reporting (Kevin/Robert) 15 mins.

  • Susie, Robert, Kevin, and Jay put together a structure for committees to report to board

    • Better organization

  • Committees to meet and present to the board - summarize what they are in charge for during the year

  • See attached committee structure and reporting to see 2017-2018 schedule

    • The first committee report will be in October 2017 from Don and Ben - regarding the trails committee and advocacy committee. This will be done in conjunction with the strategic plan, presented by Susie.

    • Trails and advocacy committee presentation: figure out what you need for trail work, maintenance, anything that the board can do to help.

    • Future presentations will include: What we have done, what we will do, what numbers are, what we want them to be (goals)

    • What committee structure are you responsible for - how are we doing?

    • Yearend (November) sponsorship committee and development committee

    • December - Fun and Education committee (Jose/Skii-Jeff)

    • Jan 2018 - Finance (kevin)         

  • Will be coming back to both strategic plan and budget quarterly

  • Organization is growing - we will be doing a CA council and a lot will be happening! Our organization needs to be built on a solid foundation with a plan, and this is it!

    • In order to grow and be able to survive, we need this structure.

  • We will do it this way once, then can reorganize the structure of committee reports whenever necessary

 

Item 2.   Pamo Valley Update with Timelines (Ben) 15 mins.  

  • Ben sent out an email with Pamo Valley updates

Steps to come:

  1. ASAP we are trying to complete cost share agreement, needs to be reviewed

  • Master cost share agreement and specific project agreements

    • Board will see cost share agreement before it goes out

 

  • Approved $10-12k for the cost share agreement in previous meetings

  • This is to be finished in the next month or two

 

2. ID Team Meeting (end of September)

  • Will include Cleveland National Forest resource staff and leadership

    • Joey doing a presentation about Orosco Ridge trail system.

    • Feedback will be given. Then, it is formally in resource staff hands.

 

3. Field surveys - (through March 2018 on the timeline) This can/may also be pushed back if necessary. These surveys will be given to District Ranger Chris Dowling.

  • Recommendations on impacts will be made to the ranger. Then, there will be a comment period.

 

5. June 2018 County grants open up

 

Notes:

  • Estimates now are up to 20 miles of trails, up from 10-12.

  • Building cost estimates (by Drew Perkins) - $4000-$17,000 per mile

    • Costs have been estimated anywhere before 4000-95,000 per mile

    • Don Sutton - trail designers and builders will be excited about this project! Don Sutton has connections with contractors licensed and from California.

  • Ben: we will be open to options, the costs will mostly be associated with building

 

Questions/comments:

  • Kevin: need to look at every single aspect of the timeline and ask questions in order to make this plan work

    • Take the baseline that Ben has made and put it into a project plan/timeline

    • Everything else will follow the same project plan/template

 

  • Mount Laguna will be a separate process - will be more complicated based on archaeological issues

  • Thanks to Ben for moving this project forward

 

  • This area is the best place identified for recreation by the forest service

  • We have local and statewide support on this project

  • Set up a separate meeting with Garrett and a few others to cover more questions and concerns

 

Item 3.   Tacos for Trails Oct 12 - need help from board (Kevin) 5 mins.

  • Board members need to register for this event

  • Two USFS rec rangers are coming and Garrett Villanueva

  • Reach out to people that you know and invite them!

  • Ride-along with photos from Jose Galaz (in the San Diego area)

    

Item 4.   Sweetwater Bike Park - update and Club obligations (Jay and Jose) 15 mins

  • County to create a volunteer group to manage maintenance

  • SDMBA to advertise volunteer events under this county committee

  • A trained crew will be involved to volunteer

  • Ben wants to make sure that Susie is involved in all of these conversations

  • SDMBA as an advocacy group to help create recreational facilities through consultation

  • Projected to be finished by this by mid to late 2018.

 

Item 5.   Mother Miguel - update and Club obligations (Jay) 5 mins

  • Time and  volunteering will be necessary

  • Ben to set up a time with USFW Jill Terp to walk the trail alignment

  • Agreed to 1000 man hours for the new rockhouse trail

  

Item 6. Action item:  $200 to purchase 20 Timberbells    

Jason makes a motion to approve $200 to purchase 20 Timberbells, Kevin seconds, unanimously approved

 

Item 7. Action Item:  Approval of Jeff Godun as San Dieguito River Park Liaison   

  • Kevin, Don, and Susie have all kept in touch with Jeff

  • Background:

    • Raced amateur mountain bikes, Ride Across California

    • Biological science degree - environmental science

  • Important for multiple users/user groups and a presence needs to be maintained

  • Hopes to fill the role and learn more about what the River Park has in mind

  • Would like to get involved in trail building - Ben: please sign up for Stewardship Summit in November!

  • Dave needs help with events to be advertised through our channels  

  • Pamo Valley coast to crest trail will be happening this winter - down to 4 feet wide!

  • Jose: Ranger Dave is very active, we could definitely do a better job in working with him. The SD River Park deserves the hard work and attention of a liaison!

  • Kevin: suggest to reach out to Robert Hubbard - meetup group, create a ride leader position

  • Get events for SDRP onto meetup, TrailNews, facebook homepage to let the community know what it going on

  • Liaison package to be sent to Jeff from Don Sutton

  • Please contact board at any time with any questions!

Kevin makes a motion to approve Jeff Godun as San Dieguito River Park Liaison, Ben seconds, unanimously approved

 

Updates - (Non Discussion Items)

  

Item 1.   Miramar Air Show September 22-24, 2017 Bike Valet

Item 2.   Volunteer Appreciation Party Sept.  28 (Second Chance Brewing)

Item 3.   Tacos for Trails donor event Oct. 12 (Hodges)

Item 3.   NFS Trail Stewardship Summit Nov. 2-5

            

Items for next meeting Agenda

 

Board member communications     

 

    

Adjournment

Meeting ends at 9:12 PM

 

Next Meeting:       October 18, 2017

 

Meeting Minutes Recorded by: Siobhan Baloochi, SDMBA Secretary